The complete HR system inside your SharePoint

HR, administrators, asset managers and auditors get twelve headline tiles, an action centre of everything waiting — with leave approvals inline — plus clock in/out, who is out, celebrations, headcount trend, charts from every app, a per-department table, recent activity, news and the team checklist. Everyone else gets their own workspace: clock in/out, what is waiting for them, leave, tasks, goals, learning, requests, pay and claims, equipment, news and what is coming up.

Announcements (news, policies, events, alerts) for everyone or for departments — pinned, scheduled with an end date. Policies can ask people to confirm reading, and HR sees who has and who has not, with export.

The Brillienta Employee Directory as a built-in module. People search with one search box, dropdown filters with counts, favourites, new joiners, A–Z and cards / list / table; rich profiles with photo, Teams presence, banner, skills, reporting line, kudos, vCard and QR code; self-service My profile (official-field edits become change requests to HR); interactive org chart; kudos wall; Insights workforce dashboard and HR reports; CSV import and Microsoft 365 sync with preview and safeguards.

A dated checklist per person joining or leaving, copied from templates in Settings, shared between HR, manager, IT and the person. Offboarding lists equipment and licence seats to collect and deactivates the person on completion. Hiring a candidate can start an onboarding automatically.

Requests with approval (Pending → Approved / Rejected / Cancelled); approved annual leave comes off leave days left and cancelling gives it back. Balances from leave year and carry-over; working days from work week and holidays. Team calendar (people × days), daily roster and timesheet with lateness and overtime, clock in/out, holiday calendar.

Tickets with reference numbers (HD-1001…), priority, category and SLA targets; public replies and internal notes; assignment; satisfaction rating. Employees raise and follow their own; the dashboard tracks open, high/urgent, unassigned and due-soon/breached tickets by status, priority and category.

Board and list with sub-tasks, priorities and due dates. Employees update the status and checklist of tasks assigned to them; HR manages all tasks.

Job openings, candidate pipeline board (Applied → Screening → Interview → Offer → Hired / Rejected), interviews with scorecards, one-click hire into the directory. Card arrows follow the stages in Settings; moving to Hired asks for hire confirmation which creates the employee.

Goals with weights and progress (people update their own), review cycles, competency reviews on your rating scale (Not started → In progress → Submitted → Acknowledged). People confirm they have read their review.

Course catalogue with seats (people enrol themselves), enrolments with progress and scores (completing needs 100%), certifications with expiry and renewal (people add their own). Dashboard flags overdue enrolments and expiring certifications.

Claims with category, merchant, amount and receipts (required above a threshold). Draft → Submitted → Approved / Rejected → Paid; bulk approval; approved claims paid back with the next pay run (added to net pay, not taxed) or marked paid by hand. Dashboard by category, month, department and largest claimants.

Equipment register with allocation, warranty and stale-device tracking; software licence library with seats for people and devices and renewal warnings (licence keys hidden from employees). Intune managed devices sync in daily (Enterprise), matched by device id/serial, keeping local purchase, warranty and notes.

Salary structures, pay runs (Draft → Review → Approved → Paid, or Cancelled) generated from structures, pay lines with tax, pension and expenses paid back. Paying a run releases its payslips; everyone else sees My payslips with year-to-date totals and their salary structure. Payroll lists are closed to the HR team in SharePoint.

Each app has a dashboard tab (KPIs and charts from the same report engine; money as money, status codes as words). Library of built-in reports across apps, report builder (dataset, columns, filters, grouping with counts/totals/averages, chart) and saved reports shared with the team. Every table exports what is on screen.

One workspace for everything personal: clock in/out, waiting items (policies/reviews to confirm, own onboarding steps, overdue tasks/courses, draft claims), own leave/tickets/tasks/goals/learning/expenses/equipment/payslips, news and celebrations. Screens outside one's role show an upgrade or access notice instead of data.

The first person who can manage lists gets a five-step wizard: Welcome → Organisation (name, HR email, time zone, currency, language, date format, ticket prefix, brand colour) → People (admins, HR, asset managers, auditors) → Options (starter content, email, secure the lists) → Install (creates 33 lists, writes config, live log). Everyone else sees "not set up yet" until then.

Organisation, language & region, branding: brand colour (buttons, links, email header), logo (upload or SharePoint URL), light / dark / follow SharePoint, landing app, and refresh seconds (5 s – 2 min).

Assign Admin, HR team, Asset manager and Auditor by person or email; everyone else is an Employee. Saving keeps the SharePoint groups in step, so app roles and real permissions always agree.

Every setting drives behaviour: leave year, carry-over, work week, approval rule, longest request, types; attendance hours/overtime; recruitment stages; rating scale; certification renewal; SLA targets; warranty/stale windows; expense categories and receipt threshold; onboarding/offboarding templates; custom columns (14 record types, 11 field types → real SharePoint columns); attachments policy.

21 emails, each with on/off, subject and body, placeholders and branded layout. Setup builds the Power Automate import package for this site; Delivery shows recent Outbox rows (Sent/Rejected/Failed) and flow health. Import the package as the runner account (service account with Send As on the HR mailbox) and turn the flow on.

Validate every list and column (read-only report), validate & repair, apply security (groups, permission levels, per-list profiles), export configuration as JSON, and read the setup log.

Employees see only their own records, enforced by SharePoint (own items only). Three steps: test, prepare existing items, switch on. Shows ownership problems (records that could not be given to their employee).

Plan comparison, trial status, licence activation (paste the key), active employees against the limit. Directory sync: run now, preview what would change, test connection, filters (guests, disabled, mailboxes, domains, departments), automatic interval; device sync schedule and history.