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Action centre for HR; a personal workspace for everyone else.
✳ BRILLIENTA HRMS · VERSION 2.1
The complete HR system inside your SharePoint.
Directory, onboarding, leave and attendance, helpdesk, tasks, recruitment, performance, learning, expenses, assets, payroll, news and reports — in one web part on your HR site. All data lives in SharePoint lists on that site. No server, no database, no third-party API.
15apps plus Settings in one web part
33SharePoint lists, created for you
21email templates with a Power Automate flow
0servers or databases to run
contoso.sharepoint.com/sites/hr
ROLE-AWARE BY DESIGN
One app. Two experiences.
HR gets an action centre of everything waiting. Every employee gets a personal workspace — and never sees data outside their role.
EVERY APP
Fifteen apps.
One people list.
A person synced or added once appears everywhere — the directory and every HR app share one list. Each card shows the lowest plan that includes the app.
Plus
News & policies
Targeted, pinned and scheduled — with read confirmations.
Employee directory
Search, rich profiles, Teams presence, org chart and kudos.
Onboarding & offboarding
Dated checklists shared by HR, manager, IT and the person.
Leave & attendance
Approvals, balances, team calendar, roster and timesheets.
HR helpdesk
Numbered tickets with SLA targets, notes and ratings.
Tasks
Board and list with sub-tasks, priorities and due dates.
Recruitment
Openings, pipeline board, scorecards and one-click hire.
Performance
Weighted goals, review cycles and competency reviews.
Learning & training
Course catalogue, enrolments and certification renewals.
Expenses
Claims with receipts, bulk decisions and payroll pay-back.
Assets & licences
Equipment, warranties, licence seats and Intune sync.
Payroll & payslips
Pay runs with tax and pension lines; payslips on payment.
Reports & dashboards
Report library, builder and saved team reports.
Employee self-service
Leave, tickets, goals, courses, claims, equipment, payslips.
A CLOSER LOOK
The apps HR teams open every day.
Leave & attendance
Requests move from Pending to Approved, Rejected or Cancelled. Approved annual leave comes off the balance and cancelling gives it back; balances follow your leave year and carry-over.
- Team calendar of people × days, with holidays marked
- Daily roster and timesheet with lateness and overtime
- Clock in/out for today; HR-marked days are kept
- Policy, work week and holidays set in Settings
Onboarding & offboarding
A dated checklist for each person joining or leaving, copied from templates and shared between HR, the manager, IT and the person. Offboarding lists the equipment and licence seats to collect.
- Owners per step, due dates from first or last day
- Late steps highlighted on the Overview
- Hiring a candidate can start onboarding automatically
- Deactivates the person when offboarding completes
Recruitment
Job openings and a candidate pipeline — Applied, Screening, Interview, Offer, Hired or Rejected — with interviews and scorecards. Moving to Hired creates the employee in one confirmation.
- Pipeline board that follows your own stages
- Interviews with scorecards
- One-click hire into the directory
- Interview emails from your HR mailbox
Performance & learning
Weighted goals people update themselves, review cycles and competency reviews on your rating scale — plus a course catalogue with self-enrolment and certifications that renew.
- Goals with weights and progress
- Review cycles people confirm they have read
- Courses, enrolments and scores
- Expiring certifications flagged
Payroll, payslips & expenses
Salary structures and pay runs (Draft → Review → Approved → Paid) with tax, pension and expense lines. Paying a run releases payslips; payroll lists are closed to the HR team in SharePoint.
- Payslips with year-to-date totals
- Approved expense claims paid back, untaxed
- Receipts required above a threshold (Pro)
- Payslip emails never carry amounts
ROLES & PERMISSIONS
Five roles, kept in step
with SharePoint groups.
A person can hold several roles; the most permissive wins. Saving roles updates the SharePoint groups, so app roles and real permissions always agree.
| Capability | Employee | HR team | Asset manager | Auditor | Admin |
|---|---|---|---|---|---|
| Own leave, clock in/out, tickets, tasks, goals, courses, claims, payslips and equipment | ✓ | ✓ | ✓ | — | ✓ |
| Manage people, leave, attendance, recruitment, performance, learning, tickets, onboarding, news | — | ✓ | — | — | ✓ |
| Manage assets & licences | — | — | ✓ | — | ✓ |
| Decide leave & expenses, manage payroll & settings | — | — | — | — | ✓ |
| Read everything, including payroll and activity (changes nothing) | — | — | — | ✓ | ✓ |
SECURITY
SharePoint is the boundary.
What the app hides is also closed in SharePoint — not just a hidden button.
Your tenant, your dataAll state in your site’s HRMS lists. Graph calls are delegated; email goes only through your flow, from your HR mailbox.
Per-list security profilesFour HRMS groups. Payroll closed to HR; reviews and recruitment closed to employees; licence keys hidden; config read-only except for admins.
Employee privacyOptional “own items only”, enforced by SharePoint, switched on in three guided steps: test, prepare, switch on.
App-layer rulesA capability matrix and record-level change rules are checked on every save, whatever screen made it.
Tamper-resistant mailThe flow sends only rows queued by staff, to staff, or to oneself; duplicate keys stop repeats.
A full audit trailDecision trails on records, setup and upgrade logs, sync activity, Outbox delivery states and SharePoint version history.
PLANS
Three plans. A 14-day trial
of everything.
Each plan includes everything before it. Licence keys are signed and bound to your tenant; seats count active employees.
Plus
Core HR for a growing team: directory, onboarding, leave and attendance, news and policies, HR helpdesk, tasks and reports
$99/ month
billed yearly · $1,188 / year
≈ $1.98 per employee per month at full seats
Up to 50 employees
- Overview dashboard and team checklist
- News and policies with acknowledgements
- Onboarding and offboarding checklists
- Employee directory, org chart and CSV import
- Leave, approvals, attendance and holidays
- HR helpdesk tickets with SLA targets
- Task manager
- Report library and app dashboards
- Attachments on records
- Email notifications (standard wording)
- Excel and PDF export
- Microsoft Entra directory sync
Pro
Best valueTalent and operations: recruitment, performance, learning, expenses, assets and licences, custom columns, directory sync
$299/ month
billed yearly · $3,588 / year
≈ $1.20 per employee per month at full seats
Up to 250 employees
Everything in Plus, plus:
- Recruitment: openings, pipeline, interviews and hiring
- Performance: goals, review cycles and reviews
- Learning: courses, enrolments and certifications
- Assets and the software licence library
- Custom columns
- Report builder and saved reports
- Custom email templates
- Expense claims with approval and payroll pay-back
Enterprise
Payroll, Intune device sync and unlimited employees
$699/ month
billed yearly · $8,388 / year
Flat price — no per-employee charges
Unlimited employees
Everything in Pro, plus:
- Payroll: compensation, pay runs and payslips
- Intune device sync
Prices in USD per Microsoft 365 tenant, excluding taxes. Seats count active employees. Every installation starts with a 14-day trial of all Enterprise features — no card needed. Larger seat counts and multi-year terms: talk to us.
Compare every Brillienta HRMS feature
| Feature | Plus | Pro | Enterprise |
|---|---|---|---|
| Overview dashboard and team checklist | ✓ | ✓ | ✓ |
| News and policies with acknowledgements | ✓ | ✓ | ✓ |
| Onboarding and offboarding checklists | ✓ | ✓ | ✓ |
| Employee directory, org chart and CSV import | ✓ | ✓ | ✓ |
| Leave, approvals, attendance and holidays | ✓ | ✓ | ✓ |
| HR helpdesk tickets with SLA targets | ✓ | ✓ | ✓ |
| Task manager | ✓ | ✓ | ✓ |
| Report library and app dashboards | ✓ | ✓ | ✓ |
| Attachments on records | ✓ | ✓ | ✓ |
| Email notifications (standard wording) | ✓ | ✓ | ✓ |
| Excel and PDF export | ✓ | ✓ | ✓ |
| Recruitment: openings, pipeline, interviews and hiring | — | ✓ | ✓ |
| Performance: goals, review cycles and reviews | — | ✓ | ✓ |
| Learning: courses, enrolments and certifications | — | ✓ | ✓ |
| Assets and the software licence library | — | ✓ | ✓ |
| Custom columns | — | ✓ | ✓ |
| Report builder and saved reports | — | ✓ | ✓ |
| Custom email templates | — | ✓ | ✓ |
| Microsoft Entra directory sync | ✓ | ✓ | ✓ |
| Expense claims with approval and payroll pay-back | — | ✓ | ✓ |
| Payroll: compensation, pay runs and payslips | — | — | ✓ |
| Intune device sync | — | — | ✓ |
SUITE BUNDLE
All five apps on Pro, one price.
HRMS, Helpdesk, Asset Management, Employee Directory and TaskManager — each on its Pro plan.
DEPLOYMENT
Under an hour to install.
Most of the time goes on choosing the site and the people for each role.
Upload & deploy
Add brillienta-hrms.sppkg to the tenant app catalog. Approve Graph permissions only if you want directory sync, presence or device sync.
Add the web part
Add Brillienta HRMS to a page on your HR site. A full-width section works best; the app fills the window.
Run the setup wizard
Organisation, people, options and install — creates 33 lists, writes the configuration and secures the lists.
Operate
Activate the licence, import the email flow, assign roles, set policies, run sync and switch on privacy.
RESOURCES
Read everything
before you decide.
The complete documentation, our security model and practical articles for Brillienta HRMS.
Documentation
- The full Brillienta HRMS guide — every screen, role and setting
- Brillienta HRMS knowledge base — 32 help articles
- Installation steps
Security & trust
- Where data is stored and which Graph permissions are used
- Trust center — privacy, support policy and disclosure
- Plans and prices — 14-day trial of every feature
- Your tenant, your dataEvery product stores its data in your own SharePoint. No Brillienta database.
- Microsoft permissionsAccess is enforced by SharePoint and Entra ID, not by our code alone.
- Read the whole manual firstFull product guides and a 180-article knowledge base, published openly.
- 14-day full trialEvery Enterprise feature, on your own tenant, before you pay.
Where is our HR data stored?
In SharePoint lists on your own HR site — one item per record, with typed columns for views, Excel and Power BI. No vendor database, no third-party service.
How do concurrent edits stay safe?
Record-level saves, version-checked reference numbers (HD-1001, JOB-1001, PAY-1001) and live refresh every 5 seconds to 2 minutes. A stale page can never delete someone else’s records, and open Settings drafts merge instead of overwriting.
Does it scale past SharePoint’s 5,000-item threshold?
Yes. Lists are read in id-ordered pages, so the threshold does not apply; tens of thousands of records per list are comfortable.
How does email work?
The app queues each email in an Outbox list. A Power Automate flow — built for your site by the app — sends it from your HR mailbox and marks it Sent, Rejected or Failed. Use a service account with Send As so mail doesn’t stop when someone leaves.
Can we make it ours?
Brand colour, logo, dark mode, landing app, leave, attendance, SLA, expense and payroll policies, custom columns on 14 record types, and email wording and layout — all in Settings, no code.
How are upgrades handled?
Deploy the new package. The first visit by a list manager upgrades additively — only adding lists, columns, indexes and choice values. Your data and custom columns survive every release.
ONE APP, OR THE FULL LIFECYCLE